Invoicing Built for Solo HVAC Contractors
Quote a full system replacement from the rooftop in minutes. Collect a deposit before you order the condenser. Get paid the day the AC blows cold again.
No credit card required · 14-day free trial
SoloBid is an invoicing and quoting app built for solo HVAC contractors running their own shop. It handles the parts of the job that eat your nights: writing up a system-replacement estimate, breaking out equipment and labor so the homeowner trusts the price, collecting a deposit before you order a condenser or furnace, and billing recurring maintenance agreements without chasing anyone. No dispatch software, no per-tech seat fees, no features built for a 12-truck shop — just the quoting and invoicing a one-person HVAC business actually needs.
Built for one, not for crews
Every other quoting tool is built for HVAC businesses with dispatchers, schedulers, and office staff. They charge per seat for features you'll never use. SoloBid is built for solo HVAC contractors — quote it, send it, get paid. One flat price, no per-seat fees.
Sound familiar?
It's the first 95-degree day, a family's AC just died, and they're getting bids on a $6,000 system replacement from everyone with a van. The contractor who sends a clean, itemized quote that same afternoon usually closes it — but you're up on a roof pulling a condenser and won't be at a desk until dark. By then they've already signed with whoever was faster.
SoloBid lets you create and send a professional quote from your phone in under two minutes — right from the job site.
Common HVAC Jobs You Can Quote
SoloBid comes with templates for the jobs HVAC contractors do every day. Pull up a template and customize it in seconds.
Typical HVAC quote ranges
Rough price ranges from what HVAC contractors charge across the US. Your real numbers depend on local labor rates, material cost, and permit requirements — SoloBid is built to help you build the quote around them.
| Job | Typical range |
|---|---|
| AC system replacement (3-ton, installed) | $4,500 – $8,000 |
| Furnace replacement | $3,000 – $6,500 |
| Heat pump installation | $5,000 – $12,000 |
| Ductless mini-split (single zone) | $3,000 – $5,000 |
| AC repair (capacitor / contactor) | $150 – $450 |
| Furnace repair (ignitor / flame sensor) | $150 – $600 |
| Seasonal tune-up | $80 – $200 |
| Smart thermostat install | $200 – $400 |
| Refrigerant recharge (per lb) | $100 – $250 |
| Ductwork repair / sealing | $500 – $2,500 |
Your price book, ready to go
SoloBid ships with a starter price book of line items HVAC contractors use every day. Save your own prices once, then drop items into a quote in seconds.
- Service calls and trip charges
- Diagnostic and system-check fees
- Condensers, coils, and air handlers
- Furnaces and heat pumps
- Capacitors, contactors, and motors
- Refrigerant (billed per pound)
- Thermostats (standard and smart)
- Filters and UV / air-quality add-ons
- Maintenance agreements (recurring)
- Permit fees (pass-through or marked up)
- Material markup (configurable percentage)
- Labor billed hourly or as flat-rate per job
Why HVAC Contractors Choose SoloBid
Built for the way HVAC contractors actually work — not how software companies think you should.
- Itemize equipment and labor on system replacements so homeowners see exactly where a $6,000 quote goes
- Save a price book of common HVAC items — capacitors, contactors, refrigerant, filters, thermostats — and drop them into a quote in seconds
- Collect a deposit before you order a condenser, furnace, or specialty equipment, so you're never fronting the cost
- Bill maintenance agreements as recurring invoices that go out automatically every season — steady income without the follow-up
- Get a signature on the roof or in the attic before you start, so approved work never gets walked back
- Send polished PDF quotes from your phone that look professional next to the contractor still writing on a triplicate form
How it works
Create a quote
Add line items from your phone on the job site
Send it
Text or email the quote directly to your customer
Get it signed
Customer signs on their phone — no printing needed
Get paid
Convert to invoice and collect payment instantly
Questions HVAC contractors ask
Can I collect a deposit before I order a condenser or furnace?
Yes. Require a percentage deposit on the quote before the job starts. The customer pays through a Stripe link, so the money is in your account before you place the equipment order — no fronting thousands on a system.
Can I set up recurring maintenance agreements?
Yes. SoloBid has recurring invoices, so a seasonal tune-up or maintenance plan can bill automatically every quarter or every season. You get steady income without manually re-sending invoices or chasing renewals.
Can I charge a trip fee, a diagnostic, and the repair on one invoice?
Yes. Each is its own line item with its own amount — a trip charge, a system diagnostic, and the actual repair. The homeowner sees exactly what they're paying for, which cuts down on pushback.
Does it handle permit fees?
Yes. Permit fees live in your price book — pass them through at cost or mark them up to cover the time spent pulling the permit. Either works.
Can I save my labor rates and material markup?
Yes. Set your hourly rate, flat-rate jobs, and a default material markup once and they apply to every quote automatically, with per-quote overrides when a job is custom.
Does it work for both residential and light commercial?
Yes. Quoting a rooftop unit for a small storefront works the same as a residential system in SoloBid — just different line items. Plenty of solo contractors use it for both.
What happens when a customer signs a quote?
You get a notification, then one-tap convert the signed quote into an invoice when the job's done — or send a deposit invoice first when equipment has to be ordered ahead.
Simple pricing
One plan. Everything included. No per-technician fees.
Pro
$19.99/month
or $149/year (save 37%)
- Unlimited quotes & invoices
- Unlimited customers
- E-signatures
- PDF generation
- Online payments via Stripe
- SMS & email sending
- Price book & trade templates
- Recurring invoices
- Reports & analytics
- Overdue reminders
- CSV data export
- Works on phone, tablet & desktop
14-day free trial · No credit card required
Stop losing HVAC jobs to slow quotes
The HVAC contractor who sends the quote first usually gets the job. Start sending professional quotes in minutes, not hours.
Get Started Free